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Cofnodion Cyngor/Council Minutes

Minutes - Remote- December 2020

MINUTES OF A REMOTE BORTH COMMUNITY COUNCIL MEETING HELD ON
MONDAY 7th DECEMBER 2020 AT 19.00HRS

 

Present:      Chairperson:              H Hughes
                                                       C Bainbridge                                                      
                                                       R Dalton                                 
                                                       J James            
                                                       G B Jones
                                                       A J Morris
                                                       D Pryce Jones
                                                       D Tweedy                                                        
In Attendance:  County Cllr:       R P Quant
                          Clerk:                  M Walker                     
                                                      3 Members of the Public. 
 APOLOGIES
 
169. Cllrs R Davies and M Griffiths.
 
PUBLIC PARTICIPATION
 
170.  Mrs Andrea Hughes thanked Borth Council for arranging the Christmas Tree by the RNLI station.
 
DECLARATION OF INTERESTS
 
171. To remind Cllrs concerning of any matters of interest that may arise during the meeting. 
 
MINUTES OF THE MONTHLY MEETING
 
172. It was resolved to confirm the minutes of the remote monthly meeting held on 2 November 2020 as being a true record. Proposed by Cllr Jones and seconded by Cllr Bainbridge.  All members voted in favour.
 
MINUTES OF THE EXTRAORDINARY MEETING HELD ON 13th NOVEMBER 2020
 
173.  It was resolved to confirm the minutes of the extraordinary meeting held on 13 November 2020 as being a true record. Proposed by Cllr Bainbridge and seconded by Cllr Pryce Jones. All members voted in favour.
 
MATTERS ARISING
 
174. Road Closure at Dolybont.  Minute 148.  Cllr Jones requested that the Council write to CCC and Network Rail to enquire as to why Borth Community Council were not made aware of the intention to close the road at Dolybont for works to the bridge.
 
175. Broken bench at Heol Aberwennol.  Minute 167.  The Clerk had reported the bench to CCC who has since confirmed that the records they hold for the County Council owned benches within the Borth area does not include a bench in that location.  Cllr Jones suggested asking Tai Ceredigion for a Community Benefit to replace the bench.  Cllr Quant said he would make enquiries.
 
         CORRESPONDENCE
 
176.  Coronavirus.  Regular updates from One Voice Wales, Welsh Government and Ceredigion County Council.
 
177.  One Voice Wales, Welsh Government and Ceredigion County Council.  All correspondence received during the month has been forwarded to all Councillors by e-mail.  No issues were raised.
 
178.  Other Correspondence.  Correspondence was received from Hywel Dda Health Board, Ben Lake MP, Refill Wales, Community Website, Safe Zones, Ecodyfi, Mid and West Wales Fire and Rescue Authority, Summit to Sea, Welsh Hearts, Affordable Housing and a copy of the Clerks and Councils Direct Magazine.  No issues were raised in respect of any of the correspondence received.
 
179.  Defibrillator for the Community Hub.  A request for a financial contribution towards the purchase of a defibrillator outside the community hub building.  Cllr Jones proposed a contribution of £500, seconded by Cllr James with all members voting in favour.
 
180.  Disabled access onto beach.  An e-mail asking the Council whether there was a grant or lottery funding available to have a disabled access onto the beach near the Golf Club.  This was discussed as an agenda item.
 
181.  Flooding by the Golf Club.  A copy of a letter written to CCC asking whether a diversion can be put in place when the road floods.
 
182.  Car Park opposite Brynowen.  Following a recent incident when the lock to the car park gate was cut and enquiries made by the Clerk it was confirmed that the police had cut the lock in order for the Ambulance to gain access to treat a male who was unwell.
 
183.  Donation Request.  A request from Blood Bikes Wales for financial assistance will be considered in March along with all other donation requests.
 
ACCOUNTS
 
184. Balance of Accounts at 13 November 2020
        Nationwide                                                                                    30,148.85
        Community Acct                                                                          24,019.35
        Business No Notice Acct                                                             15,340.83
        Deposit Account                                                                             3,668.92
 
185. Income 
 Landfill & CAS rents (2nd payment)                                                 4,616.50
 
186. Expenditure – Members resolved to pay the following:  
        Seren Signs – playground signage                                                      77.52
        Dyfed Alarms – CCTV annual maintenance community hall        192.00
        R W Jones – Remembrance Day Wreaths                                         71.00
        Robert Hunt-repair works to 2 x benches                                         350.00
        Robert Griffiths – grass cutting                                                       1,872.00
        Wendy Jones – 2019 & 2020 Xmas Trees                                         160.00
        M Walker-salary £522.00,  off exp £7.99                                           529.99                                  
        Heledd Davies – translation November minutes                              117.05
        Proposed by Cllr Bainbridge and seconded by Cllr Jones with all members voting in favour.
 
 187.   Audit  for Year Ending 31 March 2020.  The Annual Return has been certified by Grant Thornton and the notice of conclusion of audit is displayed in the noticeboard as per requirement.  The report stated the following:  On the basis of our review, in our opinion, the information contained in the Annual Return is in accordance with proper practises and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.
     
PLANNING
 
188.  Application for Planning Permission.
A200949.  Removal of wooden summerhouse and erection of single storey garage/en-suite extension.  Driftwood, Ffordd y Fulfran, Borth.  No Objection.
 
NATIONAL EISTEDDFOD
 
189.  Ongoing.
 
PLAYGROUND
 
190.  Cllr Bainbridge informed members that the new signage for the playground has been collected. She is meeting with Rob Griffiths to discuss repair works to some of the equipment. Members resolved to proceed with submitting a £10k grant application for a new piece of equipment which consists of a childs’ seat swing and a basket swing.  The Council will consider the feasibility of opening the playground in January once repair works are completed.
 
BOAT PARK
 
191.  Ongoing. 
 
SOCIAL DISTANCING ALONG BORTH  HIGH STREET
 
192.  Ongoing.
 
DISBALED ACCESS ONTO BEACH
 
193.  Cllr Bryn Jones had forwarded to all councillors photos of the area to which the letter referred to and following a brief discussion the Clerk was asked to forward the e-mail to CCC for their consideration.
                                        
CHAIRMANS BUSINESS
 
194.  A copy of an e-mail sent to members of Council from a member of the public was referred to the Monitoring Officer of CCC. She has made the decision not to take any action and will not be proceeding further with the complaint.  However she has suggested that the council could self refer to the Public Services Ombudsman for Wales and says that “this may be a proactive and transparent way of addressing the correspondence, and pre-empting any further issues”.  Members agreed to take this course of action.  Cllr Hughes said he had total faith in the integrity and behaviour of the Clerk.  Cllr Hughes referred to a recent sheep sale organised by Aled Ellis where lots of people attended. Cllr Quant said he would report the matter.  He wished everyone a safe and Happy Christmas and thanked all members for their efforts in serving the community during this difficult year.
 
COUNCILLORS RESPONSIBILITIES
 
195.   Cllr Dalton informed members that the waste bin in the play area had been removed.
Cllr Bainbridge gave an update on a recent Gorwelion meeting and is now a 24/7 place of safety.
Cllr Pryce Jones has not yet received a quote for repairing the coping stones opposite the Premier Stores. She has received information that there are visitors from Tier 3 staying in Brynowen.  Cllr Quant said he would report it to Gold Command.
Cllr James reported heavy traffic on Clarach Road due to the traffic lights at Bow Street and the road closure at Dolybont during the weekends.
Cllr Jones mentioned a Volunteering Recovery Grant funding opportunity for community and town councils.  Cllr Jones also suggested sending a sympathy card on the recent passing of Muriel de la Haye.
Cllr Morris asked Council to consider adding the football field to the grass cutting contract when setting the budget for next year. 
 
COUNTY COUNCILLORS REPORT
 
196.  Cllr Quant gave an update on recent information and statistics on the pandemic.  Bow Street railway station will open on the 14th February 2021 and will be officially opened by Mark Drakeford, First Minister for Wales, on the 1st March 2021. Cllr Quant attended a recent meeting to discuss sea defences and a public consultation is scheduled for February.  The next PACT meeting is to be held on the 11th February 2021.
 
NEXT MEETING AND MATTERS FOR AGENDA
 
197.  There being no further business the Chairman closed the meeting at 9.15pm.  Agenda items for the next meeting to be held on Monday 4 January 2021 to include Budget and Precept, National Eisteddfod, Playground, Boatpark and Social Distancing along Borth High Street.  Any other items are to be notified to the Clerk. Cllr Hughes will issue a link to the meeting in advance.                                                                                        
 
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